Summary of Principle Functions:
Under the supervision and overall guidance of the Assistant Representative and the Representative, the incumbent assists in operational and administrative services for the implementation of activities in the field of Programme, which includes south-south cooperation.
UNFPA - BRASIL
Tel: 55 61 3038 9252
Fax: 55 61 3038 9269
http://www.unfpa.org.br
JOB DESCRIPTION
Post title: Programme Assistant
Duty Station: UNFPA Country Office
Deadline for Application: 10/07/2008
1. Summary of Principle Functions:
Under the supervision and overall guidance of the Assistant Representative and the Representative, the incumbent assists in operational and administrative services for the implementation of activities in the field of Programme, which includes south-south cooperation.
2. Major duties and responsibilities:
Assists in the preparation of project progress reports by collecting, recording, reviewing and maintaining a wide range of information.
Verifies work-plans and status of financial resources.
Maintains current data in Atlas on the status of projects at the formulation, design, implementation and evaluation stages.
Assists in preparation of project budgets, their revision and processing for approval.
Revises budget and monitoring tables.
Reviews terms of reference for completion, assists in data collection, records checking, and contacts consulting services;
Give support and facilitate technical missions.
Supports the organization of evaluation and any other project related activities.
Maintains records and files updated and disseminates common conclusions and lessons which may be used to improve future operations.
Assists in preparation of accurate periodical reports;
Drafts correspondence related to the projects in Portuguese and English as required.
Drafts simple summary reports and meeting notes in any of the above languages
3. Qualifications required for performing the assigned work:
Core competencies:
Commitment to UN and UNFPA's values and guiding principles
Performance management
Working in teams
Communication skills
Knowledge sharing
External relations
Functional competencies:
Planning, organizing and multitasking
Logistic support
Managing workflow
Managing documents, correspondence and reports
Minimum qualifications and experience:
- Three years of progressively responsible clerical and secretarial work, of which at least one year of experience related to travel arrangements and logistics in general.
- Fluency in Portuguese and English. Knowledge of Spanish desirable.
- Demonstrated ability to work in a multi-cultural environment and establish harmonious and effective working relationships with people of different cultural backgrounds, both within and outside the organization. Strives to build and support a diverse team and takes full advantage of the perspectives brought by people, regardless of gender, culture, religion, race, nationality or age.
- Completion of secondary education. University degree an asset. Thorough knowledge of modern offices procedures; ability to operate word-processing, web based management systems and other automated office equipment and contemporary software.
Other desirable skills:
- Professional experience with an operational UN Agency or NGO;
- Strong service orientation.
A detailed CV and application letter (stating desired remuneration) should be sent to: selecao@unfpa.org.br
UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. We will only respond to the candidates in whom we have further interest. No applications will be accepted after the deadline.